Meetings are one of those necessary evils in many offices or organizations. They can be one of the best and most efficient ways to pass down information or they can be a dreadful waste of time. However, there are many mistakes in other young professionals. They make the same mistakes consistently enough that it will quickly cause damage to their reputation and image.
What type of meeting is it?
There are several different types of meetings that one can be expected to attend in an office setting or on the free video chat if we are talking about online meetings. Some meetings, however, take on several different combinations of these purposes.
While meetings make take on different forms or functions they each have some features in common. In every meeting we attend, our conduct, our contributions, and our commitment levels can be seen and evaluated by our peers as well as our superiors. How we behave, talk to strangers, and respond in meetings and how well we are prepared can all be observed and measured. If you want to survive in the workplace, you need to develop some savvy meeting skills. Know what type of meeting you are going to be attending. Knowing how to prepare for this online conference meeting, and knowing how to act will go a long way in giving you the professional edge you need to succeed.
Informational online meetings are often held by the leaders in the organization to pass down information to everyone at one time. These meetings are usually more formal and are not open for general discussion. Informational meetings may also take on a more motivational tone to ramp everyone up and encourage us to forge ahead. Be sure to take lots of notes during informational meetings. You are responsible for the information that has been given during the work video conference. If you don’t understand something or have a question, ask about it after the meeting.
Team building meetings are great to make sure everyone is on the same page and can learn to work together as a team. Sometimes these involve games or activities that seem silly, but in the long run, they help everyone get to know each other a little better and make our work environment friendlier. Team building meetings may also take on a motivational tone as our leaders encourage us to build our teams and learn to lean on each other. Team building meetings are very casual and can be a lot of fun. Lay aside your pride and get involved during these meetings.
Training meetings are terrific for introducing new skills or for increasing employee abilities. Training meetings are mutually beneficial. They benefit the organization because they are educating their staff their way. They benefit the employees because they can increase their marketability for promotions or potentially other jobs. Teaching skills that will grow the organization within the organization will maximize everyone’s potential. If your organization offers training meetings keep in mind that your willingness to learn, or lack thereof, speaks volumes about your character and your commitment to growth.
Brainstorming meetings can be extremely productive or can become an incredible waste of time. If the meeting can be kept on track, brainstorming meetings can produce some very creative, out-of-the-box ideas. If the live chat with girls and boys becomes a big debate over ideas or is allowed to chase after rabbit trails, nothing good will come out of it. Having several minds working together toward the same purpose where everyone contributes is where teamwork is at its finest. If you are involved in brainstorming meetings, be sure to contribute to the discussion but avoid arguing your points or running down rabbit trails with outlandish ideas that won’t apply to the situation at hand.
Planning online video chat meetings take place when there is a project at hand and everyone involved is needed to pitch in and help. Planning meetings should not be confused with brainstorming meetings. Planning meetings usually take place after brainstorming meetings have already taken place and the project along with the theme and basic ideas have already been decided. Planning meetings are often ones where each task involved in the project is assigned. Depending on the size and scale of the project, these meetings should have several follow-up meetings where everyone can report the progress of their specific task. If you are involved in planning meetings be sure to take ownership of the task you’ve been assigned.
ValueTek provides Video Conferencing solutions now that have been designed with the large room and smaller meeting room in mind. All you need for a complete meeting room package in a simple and elegant ValueHub Interactive Display for connect and ideas to be presented, and quickly join video conferencing software Value Link for your most productive, focused calls, with intelligent all-in-one ValueCam integrating camera framing and powerful audio to achieve fast and accurate voice tracking in real-time, the speaker is always the center of attention, allowing remote participants to break the limitation of distance and enjoy a smooth an immersive, face-to-face conversation experience every time.